5 Examples of Formal Letters in English
Formal letters are written for official purposes and are used to communicate with individuals or organizations in a professional manner. Here are five examples of formal letters in English:
1. Letter of Complaint
To: The Customer Service Manager
From: [Your Name]
Date: [Date]
Subject: Complaint Regarding [Product/Service]
Dear Sir/Madam,
I am writing to express my dissatisfaction with [product/service] that I purchased/received on [date].
[Describe the problem in detail, including specific examples. Be polite but firm.]
I request that you [state your desired resolution, e.g., refund, replacement, apology, etc.].
I look forward to your prompt response and resolution of this matter.
Sincerely,
[Your Name]
2. Letter of Apology
To: [Recipient Name]
From: [Your Name]
Date: [Date]
Subject: Apology for [Incident/Mistake]
Dear [Recipient Name],
I am writing to sincerely apologize for [incident/mistake] that occurred on [date]. I understand that this caused [consequences/inconvenience] and I regret any distress it may have caused.
[Explain the reason for the mistake/incident and what steps have been taken to prevent it from happening again.]
I hope you can accept my apology and continue to work with us.
Sincerely,
[Your Name]
3. Letter of Resignation
To: [Recipient Name]
From: [Your Name]
Date: [Date]
Subject: Resignation from [Position]
Dear [Recipient Name],
Please accept this letter as formal notification that I am resigning from my position as [Position] at [Company Name], effective [date].
[State your reason for resigning briefly, if necessary. Keep it professional.]
I would like to thank you for the opportunity to work at [Company Name] and for your support during my time here. I wish you and the company all the best for the future.
Sincerely,
[Your Name]
4. Letter of Recommendation
To: [Recipient Name]
From: [Your Name]
Date: [Date]
Subject: Letter of Recommendation for [Applicant Name]
Dear [Recipient Name],
I am writing to recommend [Applicant Name] for the position of [Position] at your company. I have known [Applicant Name] for [duration] and have been impressed by their [positive qualities and skills].
[Describe the applicant's relevant skills, experience, and achievements. Use specific examples to support your statements.]
I am confident that [Applicant Name] would be a valuable asset to your team. Please do not hesitate to contact me if you have any further questions.
Sincerely,
[Your Name]
5. Letter of Inquiry
To: [Recipient Name]
From: [Your Name]
Date: [Date]
Subject: Inquiry Regarding [Topic]
Dear [Recipient Name],
I am writing to inquire about [topic]. I am interested in [specific information or request].
[Explain your reason for the inquiry and provide any relevant background information.]
I would be grateful if you could provide me with [specific information or answer to your request].
Thank you for your time and attention to this matter.
Sincerely,
[Your Name]
These are just five examples of common formal letters. The specific content and format may vary depending on the purpose of the letter and the audience. Remember to always be clear, concise, and professional in your writing.
