Sample Letter of Response to a Quotation in English
This sample letter of response to a quotation can be used as a guide when responding to a quotation received from a potential supplier. It is important to personalize the letter to reflect the specific needs and requirements of your company.
[Your Company Name] [Your Company Address] [Your Company Phone Number] [Your Company Email Address] [Date]
[Name of Supplier] [Address of Supplier]
Subject: Quotation Response - [Project Name/Quotation Number]
Dear [Name of Contact Person],
Thank you for submitting your quotation for [Project Name/Description] on [Date]. We have reviewed your proposal and appreciate the detailed information provided.
We are particularly interested in [specific items/services offered by the supplier].
[Include specific inquiries or clarifications if needed]
For example, could you please clarify [specific question]?
[Include any counter-offers or requests for adjustments]
We would also like to request [specific adjustment/change] to the proposed terms.
We are pleased with your proposed [products/services] and believe they align well with our requirements. We would be happy to move forward with your company, subject to [specific conditions/adjustments].
Please confirm your availability to [discuss/negotiate] further. We look forward to hearing from you soon.
Sincerely, [Your Name] [Your Title]
