Sample Letter of Reply to a Request
This is a sample letter of reply to a request. Please note that this is a general template and may need to be modified to fit your specific situation.
[Your Name] [Your Address] [Your Phone Number] [Your Email Address]
[Date]
[Recipient Name] [Recipient Address]
Subject: Re: [Subject of the Original Request]
Dear [Recipient Name],
Thank you for your request for [what you are requesting]. We have carefully reviewed your request and are pleased to inform you that [state whether you can fulfill the request or not].
[If you can fulfill the request:]
We are happy to [state how you will fulfill the request].
[Include any additional details or instructions for the recipient]
[If you cannot fulfill the request:]
While we appreciate your interest, we are unable to fulfill your request at this time. [State the reason why you cannot fulfill the request].
[You may offer an alternative solution if available]
We appreciate your understanding.
Sincerely,
[Your Name]
[Your Title]
[Your Company]
[Additional information]
- You can tailor this letter to fit your specific situation by adding more details about the request, the reasons for your decision, and any relevant information.
- You can also use this letter as a template for other types of requests, such as requests for information, quotations, or proposals.
- Always be professional and courteous in your replies, regardless of whether you can fulfill the request or not.
