Sample Formal Letter in English
A formal letter is a written communication used for official purposes, typically between individuals or organizations. It follows a specific structure and tone, conveying a professional and respectful message. Here's a sample formal letter in English:
[Your Name] [Your Address] [Your Phone Number] [Your Email Address]
[Date]
[Recipient Name] [Recipient Title] [Recipient Address]
Dear [Recipient Name],
Subject: [Subject of the Letter]
This letter is to [State the purpose of the letter briefly].
[Body Paragraph 1: Expand on the purpose of the letter, providing relevant information and details.]
[Body Paragraph 2: Further elaborate on the information presented in the previous paragraph, addressing specific points or requests.]
[Body Paragraph 3 (Optional): Conclude the letter with a summary of the request or a call to action.]
Sincerely,
[Your Signature]
[Your Typed Name]
Example Letter:
John Smith 123 Main Street Anytown, CA 12345 (555) 555-5555 [email protected]
June 15, 2023
Ms. Jane Doe Hiring Manager ABC Company 456 Oak Avenue Anytown, CA 54321
Dear Ms. Doe,
Subject: Application for [Job Title]
This letter is to express my keen interest in the [Job Title] position at ABC Company, as advertised on [Website/Platform].
I have been working in the [Industry] industry for [Number] years, with a proven track record of success in [List key skills and achievements]. In my previous role at [Previous Company], I was responsible for [List key responsibilities]. I possess strong [Skills] and am confident in my ability to contribute to the success of ABC Company.
I am eager to learn more about this opportunity and discuss how my skills and experience can benefit your team. My resume is attached for your review. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
John Smith
John Smith
Key Elements of a Formal Letter:
- Formal Salutation: Use "Dear [Recipient Name]" followed by a colon.
- Professional Tone: Avoid slang, contractions, and informal language.
- Clear and Concise: Use direct language and avoid unnecessary jargon.
- Formal Closing: Use "Sincerely," followed by your handwritten signature and typed name.
- Proofread Carefully: Ensure the letter is free of errors in grammar and spelling.
Remember: Customize the letter to match the specific purpose and recipient.
