Sample Letter of Request for Quotation (RFQ)
[Your Company Letterhead]
[Date]
[Name of Supplier] [Address of Supplier]
Subject: Request for Quotation - [Product/Service Name]
Dear [Name of Contact Person],
We are writing to request a quotation for the following [product/service name]:
[Describe the product/service you need in detail, including specifications, quantity, and any special requirements. Be as specific as possible]
We are interested in [briefly state your reason for needing the product/service].
Please provide us with a detailed quotation, including:
- Unit price and total price
- Delivery time and terms
- Payment terms
- Warranty details
- Any other relevant information
We would appreciate it if you could submit your quotation by [Date].
We look forward to receiving your proposal and discussing the opportunity further.
Sincerely,
[Your Name] [Your Title] [Your Phone Number] [Your Email Address]
Note:
- You can customize this sample letter to fit your specific needs.
- Be sure to include all relevant details and requirements in your request.
- Proofread your letter carefully before sending it.
Here are some additional tips for writing a compelling RFQ:
- Keep it concise and clear.
- Focus on the specific needs of your company.
- Use a professional tone.
- Provide clear instructions for the supplier.
- Set a realistic deadline for the quotation.
- Thank the supplier for their time and consideration.
By following these tips, you can create a strong RFQ that will help you find the best possible supplier for your needs.
