Sample Letter of Reply in Block Style
This is a sample letter of reply written in block style. You can use this as a reference when writing your own letter.
[Your Name] [Your Address] [Your Phone Number] [Your Email Address]
[Date]
[Recipient Name] [Recipient Address]
Dear [Recipient Name],
Subject: [Subject of the Letter]
Thank you for your letter dated [date] regarding [topic of the letter].
[State your response to the letter clearly and concisely. If you are agreeing to a request, acknowledge the request and confirm your agreement. If you are declining a request, politely explain your reasons for declining. Be sure to provide any additional information that the recipient may need.]
[If necessary, provide any additional information or details related to your response.]
We appreciate your understanding and look forward to [future actions or communication].
Sincerely,
[Your Signature]
[Your Typed Name]
Notes:
- Block Style: All lines are aligned to the left margin, including the date, salutation, closing, and signature.
- Spacing: Leave one line of space between each paragraph and between the salutation and the first paragraph.
- Font: Use a professional font like Times New Roman, Arial, or Calibri.
- Formal Tone: Use a formal and professional tone throughout the letter.
- Clarity and Conciseness: Write clearly and concisely, avoiding jargon and technical terms.
- Proofread: Before sending, proofread your letter carefully for any errors in grammar, spelling, and punctuation.
