Sample Formal Letter in English
A formal letter is a letter written in a professional and courteous tone, typically used for official communication. It follows a specific format and adheres to certain conventions. Here are some common examples of formal letters:
1. Application Letter
This letter is written to apply for a job, internship, or other opportunity.
[Your Name] [Your Address] [Your Phone Number] [Your Email Address]
[Date]
[Recipient Name] [Recipient Title] [Company Name] [Company Address]
Dear [Recipient Name],
I am writing to express my keen interest in the [Job Title] position advertised on [Source of advertisement]. As a highly motivated individual with [Number] years of experience in [Relevant field], I possess the skills and qualifications necessary to excel in this role.
In my previous role at [Previous Company Name], I was responsible for [Key responsibilities]. My achievements include [Highlight key achievements]. I am confident that I can contribute significantly to [Company Name]'s success.
I am eager to learn more about this opportunity and how my skills and experience can benefit your organization. I have attached my resume for your review and welcome the opportunity to discuss my qualifications further in an interview.
Thank you for your time and consideration.
Sincerely, [Your Name]
2. Complaint Letter
This letter is written to express dissatisfaction with a product, service, or situation.
[Your Name] [Your Address] [Your Phone Number] [Your Email Address]
[Date]
[Recipient Name] [Recipient Title] [Company Name] [Company Address]
Dear [Recipient Name],
I am writing to express my dissatisfaction with [Product/service/situation]. On [Date], I [Describe the issue]. This has caused me [Describe the inconvenience].
I request that you [State your desired resolution]. I have attached [Supporting documents, if applicable].
I look forward to your prompt attention to this matter.
Sincerely, [Your Name]
3. Letter of Recommendation
This letter is written by someone who knows you well to recommend you for a job, scholarship, or other opportunity.
[Your Name] [Your Title] [Your Company] [Your Address] [Your Phone Number] [Your Email Address]
[Date]
[Recipient Name] [Recipient Title] [Company/Organization Name] [Company/Organization Address]
Dear [Recipient Name],
I am writing to recommend [Applicant Name] for the [Position/Opportunity]. I have known [Applicant Name] for [Number] years while [Explain your relationship with the applicant].
During this time, I have been consistently impressed by [Applicant's skills, qualities, and achievements]. [Applicant Name] is a [Describe applicant's character], and I am confident that they would be a valuable asset to your organization.
I highly recommend [Applicant Name] for this position. Please do not hesitate to contact me if you have any further questions.
Sincerely, [Your Name]
4. Cover Letter for Internship
This letter is written to apply for an internship position.
[Your Name] [Your Address] [Your Phone Number] [Your Email Address]
[Date]
[Recipient Name] [Recipient Title] [Company Name] [Company Address]
Dear [Recipient Name],
I am writing to express my keen interest in the Internship opportunity at [Company Name]. As a [Year] student at [University Name] majoring in [Major], I am eager to gain practical experience in [Relevant field].
My academic record demonstrates my strong foundation in [Relevant subjects]. I have also participated in [Relevant extracurricular activities], which has allowed me to develop [Relevant skills]. I am confident that I can contribute positively to your team.
I am available to start the internship on [Date]. I have attached my resume and academic transcript for your review. Thank you for your time and consideration.
Sincerely, [Your Name]
These are just some examples of common formal letters. You can use them as a starting point to create your own letters for various purposes. Remember to adapt the language and content to suit your specific needs and situation.
