Sample Letter of Explanation in English with Translation
A Letter of Explanation is a formal document that provides clarification or details about a particular situation, event, or circumstance. It's often used to explain a delay, an error, or a discrepancy.
Here's an example of a Letter of Explanation in English with its translation:
Subject: Explanation for Late Submission of [Document Name]
Dear [Recipient Name],
This letter serves as an explanation for the late submission of the [Document Name], which was due on [Date].
I understand that timely submission is crucial and I sincerely apologize for any inconvenience caused by my delay.
[Explain the reason for the delay. Be specific and factual. Avoid making excuses. You can include the following information]:
- Briefly describe the situation.
- State the specific reason for the delay.
- Mention any efforts made to prevent the delay.
- Provide a timeframe for when the document will be submitted.
I assure you that this will not happen again in the future. I am committed to meeting all deadlines and maintaining my responsibilities effectively.
Thank you for your understanding.
Sincerely,
[Your Name]
Terjemahan ke Bahasa Indonesia:
Perihal: Penjelasan untuk Keterlambatan Pengumpulan [Nama Dokumen]
Kepada Yth. [Nama Penerima],
Surat ini merupakan penjelasan untuk keterlambatan pengumpulan [Nama Dokumen], yang seharusnya dikumpulkan pada tanggal [Tanggal].
Saya memahami bahwa pengumpulan tepat waktu sangat penting dan saya mohon maaf atas ketidaknyamanan yang ditimbulkan oleh keterlambatan saya.
[Jelaskan alasan keterlambatan. Bersikaplah spesifik dan faktual. Hindari membuat alasan. Anda dapat menyertakan informasi berikut]:
- Jelaskan singkat tentang situasi tersebut.
- Sebutkan alasan spesifik keterlambatan tersebut.
- Sebutkan upaya yang telah dilakukan untuk mencegah keterlambatan tersebut.
- Berikan kerangka waktu kapan dokumen tersebut akan diserahkan.
Saya meyakinkan Anda bahwa hal ini tidak akan terjadi lagi di masa mendatang. Saya berkomitmen untuk memenuhi semua tenggat waktu dan menjalankan tanggung jawab saya secara efektif.
Terima kasih atas pengertian Anda.
Hormat saya,
[Nama Anda]
Tips for Writing a Letter of Explanation:
- Be concise and clear: Get straight to the point and avoid unnecessary details.
- Be professional: Use formal language and avoid slang or jargon.
- Be apologetic: Express remorse for the inconvenience caused.
- Be truthful: Don't try to make excuses or fabricate information.
- Proofread carefully: Ensure your letter is free of errors.
Remember to adapt this sample letter to your specific situation and adjust the content accordingly.
