Sample Letter of Explanation in English
A letter of explanation is a formal document that provides an explanation for a particular situation or event. It is often used to clarify a situation, provide context, or apologize for a mistake.
Here are some examples of letters of explanation in English:
1. Letter of Explanation for Missing Work
[Your Name] [Your Address] [Your Phone Number] [Your Email Address]
[Date]
[Recipient Name] [Recipient Title] [Recipient Company] [Recipient Address]
Subject: Explanation for Absence on [Date]
Dear [Recipient Name],
This letter is to explain my absence from work on [Date]. I was unable to attend work due to [Reason for absence]. I apologize for any inconvenience this may have caused.
I have already [Action taken to catch up on work] and am prepared to [Action to be taken in the future].
Thank you for your understanding.
Sincerely, [Your Name]
2. Letter of Explanation for Late Submission
[Your Name] [Your Student ID] [Your Email Address]
[Date]
[Professor Name] [Course Name] [University Name]
Subject: Explanation for Late Submission of [Assignment Name]
Dear Professor [Professor Name],
I am writing to explain my late submission of the [Assignment Name] assignment. I understand that the deadline was [Date], and I apologize for not meeting it.
[Explain reason for late submission].
I have completed the assignment to the best of my ability and have attached it to this email.
Thank you for your understanding.
Sincerely, [Your Name]
3. Letter of Explanation for a Mistake
[Your Name] [Your Position] [Your Company]
[Date]
[Recipient Name] [Recipient Title] [Recipient Company]
Subject: Explanation Regarding [Mistake]
Dear [Recipient Name],
I am writing to sincerely apologize for the error that occurred in [Situation where the mistake occurred]. I understand that this caused [Impact of the mistake].
[Explain how the mistake occurred].
I take full responsibility for this error and I am committed to [Action taken to prevent similar mistakes in the future]. I have already [Action taken to rectify the mistake].
I appreciate your understanding and patience in this matter.
Sincerely, [Your Name]
Note: These are just sample letters of explanation. You may need to modify them to fit your specific situation. Be sure to be clear, concise, and apologetic in your letter.
