Sample Employment Verification Letter (PDF)
Introduction
An employment verification letter is a formal document issued by an employer confirming an employee's current or past employment status. It is often required for various purposes, such as applying for a loan, renting an apartment, or verifying employment for immigration purposes.
What does an employment verification letter typically include?
- Company Letterhead: The letter should be written on the company's official letterhead, which includes the company's name, address, phone number, and email address.
- Date: The date the letter is written.
- Recipient Information: The name and address of the recipient (e.g., bank, landlord, government agency).
- Subject Line: A clear subject line such as "Employment Verification for [Employee Name]"
- Salutation: A formal salutation, such as "Dear [Recipient Name]"
- Verification of Employment: A statement confirming the employee's employment status, including the employee's full name, job title, dates of employment, and current salary or hourly wage.
- Verification of Information: A statement confirming the accuracy of the information provided in the letter.
- Contact Information: The name and contact information of the person authorized to verify the information (e.g., HR representative, supervisor).
- Signature and Title: The signature of the authorized person, along with their printed name and job title.
Sample Employment Verification Letter
[Company Letterhead]
[Date]
[Recipient Name]
[Recipient Address]
**Subject: Employment Verification for [Employee Name]**
Dear [Recipient Name],
This letter confirms that [Employee Name] has been employed by [Company Name] as a [Job Title] from [Start Date] to [End Date] (or "currently employed").
During their employment, [Employee Name] earned a salary of [Salary or Hourly Wage].
We confirm that the information provided in this letter is accurate and complete.
Please feel free to contact me at [Phone Number] or [Email Address] if you have any further questions.
Sincerely,
[Authorized Person's Name]
[Job Title]
Tips for Writing an Effective Employment Verification Letter:
- Use clear and concise language.
- Be accurate and complete in the information provided.
- Proofread the letter carefully before sending it.
- Keep a copy of the letter for your records.
Obtaining a PDF Version:
To obtain a PDF version of the sample employment verification letter, you can copy and paste the text into a word processing program such as Microsoft Word or Google Docs, and then save the document as a PDF.
Note: This sample letter should be used as a guide only. You may need to modify the letter based on the specific requirements of the recipient.
