Examples of Formal and Informal Letter Writing in English
Let's explore some examples of formal and informal letter writing in English, along with explanations and tips for each type:
Formal Letter Examples
1. Cover Letter for a Job Application
[Your Name] [Your Address] [Your Phone Number] [Your Email Address]
[Date]
[Hiring Manager Name (if known)] [Company Name] [Company Address]
Dear [Mr./Ms./Mx. Last Name],
I am writing to express my strong interest in the [Job Title] position at [Company Name], as advertised on [Platform where you saw the ad].
With my [Number] years of experience in [Relevant field], I possess a strong understanding of [Relevant skills and knowledge]. In my previous role at [Previous company], I successfully [Highlight a key achievement relevant to the job].
I am confident that my skills and experience align perfectly with the requirements outlined in the job description. I am particularly drawn to [Mention something specific about the company or role that excites you].
I have attached my resume for your review and would welcome the opportunity to discuss my qualifications further. I am available for an interview at your earliest convenience.
Thank you for your time and consideration.
Sincerely,
[Your Signature]
[Your Typed Name]
2. Complaint Letter to a Company
[Your Name] [Your Address] [Your Phone Number] [Your Email Address]
[Date]
[Company Name] [Company Address]
Dear [Customer Service Department or specific contact person],
I am writing to express my dissatisfaction with [Describe the product or service issue]. I purchased [Product/Service name] on [Date] from [Place of purchase].
[Describe the problem in detail, including specific dates, times, and any attempts to resolve the issue].
I would appreciate it if you could [State your desired resolution, such as a refund, replacement, or credit].
I look forward to your prompt response and resolution to this matter.
Sincerely,
[Your Signature]
[Your Typed Name]
Informal Letter Examples
1. Thank You Letter to a Friend
Dear [Friend's Name],
Thank you so much for [Mention what you're thanking them for, e.g., the wonderful dinner, the thoughtful gift, the support]. I really appreciated [Mention what you specifically liked].
It was so nice to [Mention a specific positive memory from the event]. I'm already looking forward to [Mention a future plan you have with them].
Thanks again for everything!
Best,
[Your Name]
2. Letter to a Family Member
Hi [Family Member's Name],
How are you doing? I wanted to write and tell you about [Share some news or an update on your life].
[Write about your news in more detail].
I'd love to hear how you're doing too! How's [Mention a specific topic related to their life].
Hope to hear from you soon!
Love,
[Your Name]
Key Differences Between Formal and Informal Letters
Formal Letters:
- Formal tone and language: Use professional and respectful language. Avoid slang, contractions, and informal expressions.
- Clear and concise: Use straightforward language and avoid unnecessary jargon or complicated sentences.
- Structured layout: Follow a specific format with clear headings, salutations, and closings.
Informal Letters:
- Friendly and conversational tone: Use language that is more casual and reflects your personal relationship with the recipient.
- Personal touch: Express your feelings and thoughts freely.
- Flexible layout: There is more freedom in terms of structure and format.
Remember, choosing the right tone and format is essential for effective letter writing. Adapt your style to suit the recipient and purpose of your letter.
