Sample Formal Notification Letter in English
A formal notification letter is a document used to inform an individual or group about a specific event, change, or decision. It should be written in a clear, concise, and professional manner.
Here are some examples of formal notification letters:
Example 1: Meeting Notification
Subject: Meeting Notification - [Meeting topic]
Dear [Recipient name],
This letter serves as a formal notification of a meeting to discuss [meeting topic]. The meeting will be held on [date] at [time] in [location].
Agenda:
- [Agenda item 1]
- [Agenda item 2]
- [Agenda item 3]
Please confirm your attendance by [date] so we can make necessary arrangements.
Sincerely,
[Your name] [Your position] [Company name]
Example 2: Policy Change Notification
Subject: Important Notice - Policy Change
Dear [Recipient name],
This letter is to inform you of a change to our [policy name] policy. The revised policy will take effect on [date].
The main changes include:
- [List of policy changes]
You can access the updated policy document on our website at [link].
Should you have any questions or concerns, please do not hesitate to contact us.
Sincerely,
[Your name] [Your position] [Company name]
Example 3: Termination of Contract Notification
Subject: Termination of Contract - [Contract Number]
Dear [Recipient name],
This letter formally notifies you of the termination of the contract between [Company name] and [Recipient company/individual name], dated [date], contract number [contract number].
The termination will take effect on [date], as stated in the contract's [clause number] clause.
We appreciate your cooperation during this time.
Sincerely,
[Your name] [Your position] [Company name]
Important Tips for Writing Formal Notification Letters:
- Use a professional and formal tone.
- Be clear, concise, and informative.
- Use a formal salutation and closing.
- Proofread carefully for any errors in grammar and spelling.
- Include all relevant details, such as dates, times, and locations.
- Keep a copy of the letter for your records.
By following these tips, you can ensure that your formal notification letter is professional and effective.
