Sample Rejection Letter in English
[Your Name/Company Name] [Your Address] [Your Phone Number] [Your Email Address]
[Date]
[Recipient Name] [Recipient Address]
Dear [Recipient Name],
Thank you for your interest in [position/opportunity/project]. We appreciate you taking the time to apply.
We received a high volume of applications for this position, and after careful consideration, we have decided to move forward with other candidates whose qualifications and experience more closely align with the requirements of the role.
We were impressed with [mention a positive aspect of their application, e.g., their skills, experience, or enthusiasm]. We wish you the best in your job search.
Sincerely,
[Your Name/Company Name]
Note: You can customize this letter further by adding specific details about the position and the candidate's application, but always maintain a professional and respectful tone. Avoid vague language or overly negative feedback.
Here are some additional tips for writing rejection letters:
- Keep it brief and to the point.
- Acknowledge the candidate's application and thank them for their interest.
- State the reason for rejection clearly and concisely.
- Maintain a professional tone.
- Offer a closing statement that wishes the candidate well in their search.
You can also consider including the following in your rejection letter:
- Information about future opportunities at your company.
- A link to your company's website or social media pages.
- A suggestion for the candidate to reapply for a different position in the future.
Remember, it is important to treat all candidates with respect, even if you are not able to offer them a position. A well-written rejection letter can leave a positive impression and help maintain a good reputation for your company.
