Hotel Accommodation Proposal - Sample
[Your Company Name] [Your Company Address] [Your Company Phone Number] [Your Company Email Address]
[Date]
[Client Name] [Client Address]
Subject: Hotel Accommodation Proposal
Dear [Client Name],
Thank you for your interest in [Your Hotel Name] for your upcoming event. We are delighted to submit this proposal outlining our accommodation options for your needs.
1. Event Overview
Please provide us with the following information to ensure we can tailor a suitable accommodation package for your event:
- Event Dates:
- Number of Guests:
- Room Type Requirements: (e.g., Single, Double, Suite)
- Special Requests: (e.g., accessibility needs, early check-in/late check-out)
2. Accommodation Options
We offer a variety of comfortable and well-appointed rooms to suit your needs. Below is a summary of our available options:
[Room Type 1]
- Description: [Brief description of room amenities and features]
- Capacity: [Maximum number of guests per room]
- Rates: [Price per night, including taxes]
[Room Type 2]
- Description: [Brief description of room amenities and features]
- Capacity: [Maximum number of guests per room]
- Rates: [Price per night, including taxes]
[Room Type 3]
- Description: [Brief description of room amenities and features]
- Capacity: [Maximum number of guests per room]
- Rates: [Price per night, including taxes]
3. Additional Services
We offer a range of services to enhance your stay, including:
- Breakfast: [Mention breakfast options and pricing]
- Lunch/Dinner: [Mention dining options and pricing]
- Meeting Room: [Mention meeting room options and pricing]
- Wi-Fi Access: [Mention availability and speed]
- Concierge Services: [Mention concierge services and pricing]
- Shuttle Service: [Mention shuttle service availability and pricing]
4. Special Offers
For a limited time, we are offering the following special offers:
- [Special Offer 1]: [Brief description of special offer]
- [Special Offer 2]: [Brief description of special offer]
5. Booking and Payment
To confirm your booking, please contact us at [Phone Number] or reply to this email. A deposit of [Percentage] of the total cost is required to secure your reservation. We accept the following payment methods: [Mention accepted payment methods].
6. Cancellation Policy
[Mention cancellation policy and associated fees]
We are confident that [Your Hotel Name] can provide a comfortable and enjoyable experience for you and your guests. We look forward to hearing from you soon.
Sincerely,
[Your Name] [Your Title]
