Sample Letter for Returning Goods
[Your Name] [Your Address] [Your Phone Number] [Your Email Address]
[Date]
[Name of Company] [Company Address]
Subject: Return of Order # [Order Number]
Dear Sir/Madam,
This letter is to inform you that I am returning the following item(s) from my recent order, Order # [Order Number]:
- [Item 1 name and description]
- [Item 2 name and description]
- [Item 3 name and description]
I am returning these items for the following reason(s):
- [Reason 1]
- [Reason 2]
- [Reason 3]
Please find enclosed a copy of my original invoice.
I would appreciate it if you could process my refund as soon as possible. I would like to request a refund to my original payment method.
Thank you for your time and understanding.
Sincerely,
[Your Signature] [Your Typed Name]
Please Note:
- This is a sample letter, and you may need to modify it to fit your specific situation.
- Be sure to include all relevant information, such as your order number, the items you are returning, and the reason for the return.
- You should also include a copy of your original invoice.
- Keep a copy of your letter for your own records.
Additional Information
- You may also want to include your tracking number for the return shipment.
- If you are returning an item that is defective, you may need to include a description of the defect.
- You may also want to state your preferred method of receiving a refund.
Important:
- Check the company's return policy before returning any items. The policy may dictate the specific procedures you need to follow.
- If you are returning a product due to a manufacturing defect, it is important to contact the company's customer service department before returning the item. They may be able to assist you with the return process and may provide a pre-paid return label.
