Sample Letter of Request for Quotation
[Your Company Letterhead]
[Date]
[Supplier Company Name] [Supplier Company Address]
Subject: Request for Quotation - [Product Name]
Dear [Supplier Contact Person],
This letter is to formally request a quotation for the purchase of [quantity] units of [product name].
We are currently looking for [briefly explain the purpose of buying the product]. We have been impressed with your company’s reputation for [mention supplier’s positive reputation, e.g., quality products, reliable service, competitive pricing] and believe that your [product name] would be a suitable option for our needs.
We require the following specifications:
- [List specific product requirements, e.g., size, color, material, features, etc.]
- [Delivery date and location]
- [Payment terms]
We would appreciate it if you could submit your quotation by [date]. Please include the following information:
- Unit price and total price
- Delivery costs
- Payment terms
- Warranty details
- Product availability
We look forward to receiving your quotation and discussing this further with you.
Sincerely,
[Your Name] [Your Title] [Your Phone Number] [Your Email Address]
Please note:
- This is a sample letter of request for quotation and should be adapted to your specific needs.
- Remember to replace the bracketed information with your own details.
- It is recommended to include any specific requirements or conditions that you may have.
- Be sure to proofread your letter before sending it.
