Invoice Collection Letter Sample
Here is a sample invoice collection letter you can use as a template:
[Your Company Letterhead]
[Date]
[Customer Name] [Customer Address]
Subject: Invoice [Invoice Number] - Past Due
Dear [Customer Name],
This letter is to follow up on invoice [Invoice Number] for [Amount], which was due on [Due Date]. We have not yet received payment for this invoice.
We understand that things can sometimes slip through the cracks. To avoid any further inconvenience, kindly arrange payment within [Number] days from the date of this letter.
You can easily make payment by [List Payment Methods] such as [List Payment Methods]
If you have already made payment, please disregard this letter. If you have any questions or need further clarification regarding the invoice, please feel free to contact us at [Phone Number] or [Email Address].
Thank you for your prompt attention to this matter.
Sincerely, [Your Name] [Your Title]
[Your Company Name]
Note: You can customize this letter according to your specific needs. For example, you can add a specific reason for the delay in payment or offer a discount for prompt payment. You can also adjust the tone of the letter depending on your relationship with the customer.
Other Tips:
- Be professional and courteous. Even though the customer is late on payment, it is important to maintain a professional tone in your communication.
- Be clear and concise. State the purpose of the letter clearly and concisely.
- Be specific. Provide the customer with the exact invoice number and amount due.
- Be persistent. If you do not receive a response to your first letter, send a follow-up letter.
- Consider offering a payment plan. If the customer is unable to pay the entire amount in full, you may consider offering them a payment plan.
- Keep detailed records. Keep a record of all your communication with the customer, including any payment arrangements.
By following these tips, you can increase your chances of collecting outstanding invoices and maintaining strong relationships with your customers.
