Sample Offering Letter in English
An offering letter, also known as an offer of employment, is a formal document sent by a company to a candidate to offer them a job. It outlines the key terms and conditions of the employment, including the position, salary, benefits, and start date.
Here's a sample offering letter you can use as a template:
[Your Company Letterhead]
[Date]
[Candidate Name] [Candidate Address]
Dear [Candidate Name],
This letter formally offers you the position of [Job Title] at [Company Name]. Your start date will be [Start Date].
Responsibilities:
In this role, you will be responsible for:
- [List of responsibilities]
Compensation and Benefits:
Your salary will be [Salary Amount] per [Pay Period]. You will be eligible for the following benefits:
- [List of benefits]
Reporting Structure:
You will report to [Manager Name], [Manager Title].
Acceptance of Offer:
Please confirm your acceptance of this offer by signing and returning a copy of this letter by [Acceptance Deadline].
We are excited to welcome you to our team and look forward to your contributions to [Company Name].
Sincerely,
[Your Name] [Your Title]
[Your Company Name]
Notes:
- Customize the letter: Replace the bracketed information with your own specific details.
- Include a clear acceptance process: Make sure to include a deadline for the candidate to respond.
- Review the terms: Carefully review the terms of the offer letter with legal counsel before sending it.
- Formal tone: Maintain a professional and formal tone throughout the letter.
- Keep it concise: The offering letter should be concise and easy to understand.
Important: Remember that this is just a sample and may need to be adapted to fit the specific circumstances of your company and the position you are offering. It is always recommended to consult with an employment lawyer to ensure your offering letter is compliant with all applicable laws.
