Sample Letter of Request for Quotation (RFQ)
[Your Company Name] [Your Company Address] [Your Company Phone Number] [Your Company Email]
[Date]
[Name of Supplier] [Supplier Company Address]
Subject: Request for Quotation - [Product/Service Name]
Dear [Name of Contact Person],
This letter is to formally request a quotation for [briefly describe the product/service you require]. We are interested in purchasing [quantity] of [product/service] for [briefly explain the purpose of the purchase].
Please include the following information in your quotation:
- Detailed description of the product/service: Include any specifications, features, and options available.
- Pricing: Please provide a breakdown of the costs, including any applicable taxes, shipping, and handling fees.
- Delivery time: Please indicate the estimated delivery time for the order.
- Payment terms: Please specify your preferred payment method and terms.
- Warranty information: Please provide details on the warranty offered for the product/service.
We would appreciate it if you could submit your quotation by [date]. We are interested in [mention any specific details, e.g., competitive pricing, fast delivery, specific features, etc.] and would like to compare your offering with other potential suppliers.
Thank you for your time and consideration. We look forward to receiving your quotation.
Sincerely,
[Your Name] [Your Title]
Tips for writing an effective RFQ:
- Be clear and concise: State your requirements clearly and avoid technical jargon.
- Provide specific details: Include all necessary information about the product/service you need.
- Set a deadline: Give the supplier a reasonable timeframe to submit their quotation.
- Be professional and courteous: Use a formal tone and address the supplier appropriately.
- Compare quotations: Carefully review all quotations before making your decision.
